Whether it’s private data on staff and customers or confidential documents regarding accounts or deals businesses should block access to their digital documents from prying eyes. Even when your employees are trustworthy and well-trained, one small mistake could result in an incident that could damage your company’s image. There are four ways to restrict the use of electronic files, and to prevent data breaches.
The Administrative Office of the Courts has asked for comments on four options to solve security and privacy issues when it comes to providing remote electronic public access to the case file records. The first option would maintain the presumption that all court records being available at the courthouse as in electronic format, but limit access to remote records only to those with a legitimate need, such a parties, counsels as well as court staff members who are essential to the work of judges.
The second option allows individuals to review and download all the information found in the case record, but only when they have a valid need. This includes those convicted of a criminal offense, and a judge must also approve the request to release the information.
The third option allows the public to have limited access to certain documents which typically appear in criminal case files. These include plea agreements as well as warrants for arrest that have not been executed. The public is paperless Board Meeting also restricted in access to specific identifying data, such as Social Security Numbers and financial information. It is based on the ability of prosecutors and their lawyers to protect their interests in individual cases through motions to seal or exclude certain information from electronic access.